IntakeOS handles every patient inquiry — after hours, on weekends, via web form 24/7, and on overflow calls after 3 rings — so no lead is ever lost. Your clinical team engages at one moment only: the attended consultation.
No monthly fees. Pay only for verified attended consultations.
|The System
IntakeOS activates in three scenarios — every inquiry is captured, every time.
Evenings & Weekends
When your clinic is closed, IntakeOS handles every inquiry autonomously — no staff needed.
Web Form Inquiries — 24/7
Every form submission receives a personalized response in under 15 seconds, around the clock, every day of the year.
Overflow Trigger — After 3 Rings
Inbound calls ring your staff first. If no one answers after 3 rings — because your team is already speaking with other patients — IntakeOS takes over instantly. No voicemail. No lost lead. No callback chase.
Our AI conducts a natural qualifying conversation, answers financing questions, and books the consultation directly into the doctor's calendar. It sends confirmation by SMS and email within 60 seconds. Your staff receive a Pre-Consultation Brief before the patient arrives — procedure interest, financing questions, and key concerns already documented.
IntakeOS sends reminders at 48 hours and on the day of the appointment. If a patient doesn't show, an automated recovery workflow fires immediately — a warm follow-up text and call to rebook.
The human moment: IntakeOS manages every step from inquiry to booked consultation. The face-to-face consultation with your clinical team is 100% human. You're charged $150 USD only when a qualified patient walks through your door.
Specialties
A missed LASIK lead is $5,000 gone. A lost fertility patient is $15,000 to a competitor down the street. IntakeOS makes sure that never happens again.
Why IntakeOS
No setup fee. $150 USD per attended consultation, with a $100 USD monthly minimum. Nothing more.
HIPAA & PIPA compliant with NemoClaw audit logging. Built for regulated healthcare environments.
Responds in 15 seconds. Handles evenings, weekends, web forms around the clock, and overflow calls after 3 rings. Books, reminds, and recovers no-shows while your team sleeps.
Dedicated infrastructure. Your data, your system, your control.
Not a generic chatbot. Configured specifically for your specialty, your brand, and your patient profile. IntakeOS speaks the language of Beverly Hills — not a call center.
Pricing
Setup
Full system configuration for your clinic
$0 USD
Per verified attended consultation
Charged only when the patient attends
$150 USD
Monthly minimum
Only applies if there are no attended consultations
$100 USD
No setup cost. No risk. If the patient doesn't show up, you don't pay.
Compliance
Patient data in healthcare is not optional compliance — it is a legal obligation. IntakeOS was architected for it from day one.
All US clinic deployments operate on HIPAA-compliant hosting infrastructure. Business Associate Agreements (BAAs) are signed with every applicable platform vendor before any patient data is processed. No patient data is stored on shared or non-compliant infrastructure.
🔒 HIPAA CompliantCanadian clinic deployments run on a private server physically located in Montreal, Canada. Patient data never leaves Canadian soil. This satisfies BC's Personal Information Protection Act (PIPA) and Canada's federal PIPEDA standard. The clinic is the data custodian — IntakeOS never has access to patient data.
🔒 PIPA & PIPEDA CompliantEvery patient interaction, every automated message, every booking confirmation is logged in an append-only compliance audit trail by NemoClaw — the security layer running on the clinic's own server. Compliance reports can be generated on any interval required. The data belongs entirely to the clinic.
🔒 Append-Only Audit TrailAll data in transit is protected with TLS 1.3 encryption. Network egress is restricted to a whitelist of 6 approved API endpoints — no unauthorized outbound connections are possible. The clinic owns its own server. There is no shared infrastructure and no vendor lock-in.
🔒 TLS 1.3 EncryptedGet Started
Every day without IntakeOS, your clinic misses calls, loses leads, and hands consultations to faster competitors. Get started today — no setup fee, no risk.
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